In today’s episode we are talking about last minute events, how to better assist your staff in performing through these events, and how to avoid burnout and stress. With over 10 years of experience in events, we understand how the quick turnaround times, if not planned well, can lead to frustration and stress. With our own personal lives being full with kids, spouses and outside work obligations, we are with you in the thick of this. We want to encourage and help you with a few things we do to help make managing tackling all of the tasks in a successful way.
2018 and 2019, were some of the busiest times for the events industry. Now that we are back in full swing in 2022, we are facing new hurdles – raised costs, higher team pay rates, and more quantity of events with each of their needs. Booking rates are higher, but also have a faster turnaround time. This can feel daunting, but we are going to talk about how integrating your core values can help alleviate some of that stress.
Communicate what those expectations are and what they will exactly look like. If you plan to be completely unplugged from work tasks while you are not at work, make that clear with your team. Your day-to-day work schedule may not look like the traditional 9 – 5 and you need to clarify that with your team. If you have a family and need to do homework with the kids, then make it known that you will not be online until later that evening to complete your work tasks.
Also, the same goes for your home life. If you are getting home and need 30 minutes to yourself to wind down from the day at the office, let your partner and/or kids know that hey, you need just a bit of downtime to get into ‘home mode’ with your family. You might have had a very rough day, or maybe had an unbelievable amount of tasks to complete. Take a few minutes to voice that to your family so you can transition from work life to home life.
Another great example of communicating boundaries in the office is if you have a community-oriented workspace, but you really need a more private space to be successful in getting your work done. Make sure your boss or team leader knows this. Sometimes being in a space with others can be distracting, even if you are not talking. The presence alone can be easy to get off track, let your train of thought wander away, and the next thing you know you are no longer being your best productive self. When you do not communicate these boundaries, it can come off as you being mad, stressed, frustrated, or another emotion that can be untrue.
Leaning on your core values to be successful while in a busy season can only work in your favor. When you are true to yourself, and your core beliefs in your business, it will only set you up for success. Our core value “Work hard, Live Well” is one that we lean on during busy seasons. When we are at work, we work really, really hard. We do our very best to execute what needs to be done while at work. The very same goes for our lives outside of work. We work hard to live really, really well. We want to be present, and attentive to our kids and spouses, and with that comes separating your work from home life.
For starters, we recommend writing down or opening up your preferred task place to list out your priority tasks for a day. Anywhere from 3 – 5 priority tasks is a great place to start, and think of things that are your needle mover, the things that absolutely need to be done before the end of your day. Whichever way you need to have these tasks laid out in front of you is okay – pen and paper or digitally, as long as you work towards making sure they are checked off by the end of your day. This is a great way to set yourself up for success in the office or workplace so you can accomplish those tasks. This is a tool we utilize to assist in keeping us on track while at work.
Do you have a joy list? If not, go start it now! Create a list of 10 things that bring you joy. Some may be free, and some may cost some money. In a busy season, it is so important to take the time to get back to realign and come back to center. Do you like to go on a long drive blasting your favorite music? What about a massage? How about a long walk to get some fresh air? Do you have a favorite restaurant you enjoy? Whether it be a simple pleasure or a costly pleasure, it is important to take those steps back and get back to bringing joy to yourself. A list of 10 things that bring you joy is vital in helping you get back to center. Tiny moments of doing something for yourself are important.
We hope you enjoyed today’s episode all about Last Minute Events and how to navigate through those tough times. We encourage you to create your very own joy list so you can thrive outside of your work life! As always, we are grateful you are here. We would love for you to head to Apple Podcasts and leave us a review! Share this podcast with your vendor friends and we will see you next week!
Raven Scott | Podcast Manager
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